9 Best Outsourced Payroll Companies For 2025
What is a Payroll Outsourcing Service?
Payroll outsourcing methods hiring an external business to deal with payroll tasks such as consolidating payroll data, determining earnings, handling tax regulations, administering employee benefits, and making sure timely payroll.
Outsourcing payroll not only saves organizations time but likewise ensures compliance with legal requirements. Outsourcing to a payroll professional can assist prevent problems that develop with internal payroll, like staying up to date with altering tax laws or manually repairing payroll mistakes.
How We Selected the Best Outsourced Payroll Companies
Features
We focused on options with easy to use interfaces, seamless integrations with human resources and accounting software application, and scalability to satisfy the needs of businesses of all sizes. These functions guarantee complete payroll management, whether you're managing a couple of employees or a worldwide labor force.
Security and Compliance
Each solution was assessed for its capability to protect sensitive information and ensure compliance with ever-changing tax guidelines and labor laws. Strong security measures and current compliance qualifications are important for decreasing risks and avoiding charges.
Customer Support
We considered the availability of responsive consumer support, training resources, and continuous help to make sure services can rely on their selected payroll service provider. Comprehensive support assists prevent payroll errors and fixes issues swiftly when they occur.
Reputation
To ensure dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, along with industry recognition and third-party audits, to confirm each tool's efficiency and trustworthiness. A strong reputation suggests a track record of providing constant, top quality payroll services.
9 Top Payroll Outsourcing Companies
Based upon the evaluation of business on these variety of criteria, we have created the ultimate list for the very best payroll services that can be contracted out in 2025.
1. Playroll
Playroll offers a comprehensive solution for handling global payroll and employment, making it perfect for companies of any size. The platform's Employer of Record (EOR) services allow smooth payroll processing for both global staff members and contractors in over 180 nations.
Playroll offers an International Payroll Management service that uses services full control and versatility to incorporate their favored payroll vendors per area, without any need to rip and change their current set-up at fun time and expense. The services include GP Analytics, an effective tool for tracking and visualizing payroll data from across the world. GP Manager consolidates global payroll processes in addition to advanced analytics features, to offer you more oversight of international payroll processes.
As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide work services, focusing on internal legal know-how.
Key Features Overview
- Consolidating international payroll procedures into one central hub while supplying versatile integrations with existing suppliers and in-house operations.
- Map payroll information from any information source, featuring combinations with leading accounting software application.
- Quick release of software application and automated vendor onboarding.
Multi-vendor payroll for paying staff members through various suppliers.
- Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance throughout various areas.
Global Payroll Pricing
Starting at $3 per staff member.
Pros
- Quick setup with low execution costs, conserving time and resources.
- No require to replace existing payroll operations or relied on regional providers.
- Real-time currency management and conversion features for worldwide payroll.
- Advanced automation for payroll tasks across over 180 nations.
- Built-in compliance functions with digitized audit tracks.
- Access to well-informed consumer support for organizations of all sizes.
- Dedicated assistance offered at no additional cost.
Cons
- Limited combination options with third-party HR tools, though more alternatives are always being included.
Truly Flexible Global Payroll
Switch to Playroll for seamless payroll management tailored to your requirements, with complete integration with existing payroll companies and systems.
2. Paylocity
Paylocity is known for its flexibility, using a comprehensive outsourced payroll service suitable for mid-market companies. It likewise supplies a suite of HR and labor force management options, consisting of advantages administration, time tracking, and skill management
- Payroll and HR management.
- Employee self-service website
- Advanced reporting and analytics
- Cloud-based payroll processing
Pricing:
- Strong HR services integration, versatile platform
- Robust reporting and analytics
- Includes a mobile app
Cons:
- Some features need a learning curve
- Pricing can be higher than competitors
- Occasional system lag
- Limited international payroll capabilities
- Customization may need technical know-how.
3. Gusto
Gusto is a simple and budget-friendly payroll contracting out service, especially fit for little organizations. Known for its transparent rates and ease of usage, it also provides advantages administration.
- Automated tax filing and payments
- Employee benefits management
- Time tracking and PTO management
- HR services combination
Pricing:
Starts at $39/month + $6 per worker.
- Affordable and simple to utilize.
- Offers medical insurance, 401( k), and other benefits.
- Handles federal, state, and regional tax filings.
Cons:
- Not perfect for companies with a large, complex workforce.
- Only readily available for U.S.-based staff members and specialists.
- Personalized support is only available at higher tiers.
- Limited versatility for unique payroll structures.
- Slower processing times for brand-new businesses compared to some rivals.
4. ADP
ADP, established in 1949, is a trusted worldwide payroll solution particularly created for large enterprises. It provides effective multi-country payroll software application, together with sophisticated analytics for extensive insights into payroll data.
- Global payroll services
- Tax guidelines compliance tools
- HR services integration
Pricing:
- Offers 24/7 customer care with payroll professionals.
- Automates tax filings, payroll computations, and makes sure compliance with regulations.
- Gets in touch with various accounting software application and HR tools.
Cons:
- Pricing can be high compared to competitors with easier payroll requirements.
- Additional charges for tax filings, year-end reports, and particular functions.
- Initial setup can be time-consuming and may need substantial training.
- While assistance is available 24/7, reaction times and quality might differ.
5. Paychex
Paychex is a popular option for little to medium-sized services, using a variety of payroll and HR services. Its instinctive platform makes sure simple management.
- Automated payroll processing
- Employee advantages administration
- Time and participation tracking
- HR services for compliance
Pricing:
- User-friendly customer support
- Strong compliance assistance for tax and labor laws
- Mobile app for easy on the go
Cons:
- Pricing can be greater compared to some competitors
- Some advanced features come at an extra cost
- Reports and customization alternatives can be restricted
- Occasional hold-ups in consumer assistance reaction times
6. Square
Square's payroll services are perfect for small companies, particularly those already using Square for payments, offering simple integrations, automated tax filings, and direct deposit options.
- Simple payroll management
- Direct deposit and tax filing
- PTO and time-off tracking
- Integration with Square POS
Pricing:
$ 35/month + $5 per worker.
- Seamless combination with Square POS
- Competitive prices, especially for small companies with per hour employees.
- Simple and intuitive style
Cons:
- Lacks innovative HR tools and advantages administration that larger business may require.
- Best suited for retail, dining establishments, and little service-based businesses, but may not be ideal for highly complicated payroll needs.
- Payroll reporting functions are more fundamental compared to rivals.
- Only readily available for businesses running within the U.S.
7. UKG Ready
UKG Ready is a comprehensive payroll contracting out service that integrates payroll with advanced HR services, best for mid-market services.
Key Features:
- Payroll and HR services
- Workforce scheduling and time tracking
- Employee self-service options
- Compliance with tax regulations
Pricing:
- Can incorporate with HR, labor force management, and accounting software application.
- Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.
- Provides in-depth analytics into payroll patterns, labor expenses, and compliance risks.
Cons:
- Can be too complex for small companies with a steep knowing curve.
- Might be more pricey than some easier payroll solutions, particularly for little organizations with tight budget plans.
- Some organizations may discover particular functions require IT support or extra customization efforts.
- Some users report disparities in customer care response times and concern resolution.
8. Justworks
Justworks provides payroll outsourcing in addition to robust HR services, making it an ideal option for little businesses with hourly and salaried non-exempt staff members.
- Payroll processing and tax filing
- Employee benefits and insurance coverage
- 401( k) management
- HR services and employee's settlement
Pricing:
Starts at $49/month per worker.
- Simplifies payroll processing and tax filings.
- Intuitive and user friendly dashboard for staff members and administrators.
- Combines payroll, advantages, compliance, and HR tools in one platform.
Cons:
- More affordable for mid-sized organizations than little teams.
- Less flexibility in payroll and HR tools compared to some standalone solutions.
- Requires business to co-employ employees, which may not match all service structures.
- Primarily concentrated on U.S.-based companies.
9. Paycom
Paycom is an efficient payroll outsourcing platform that offers powerful payroll services and HR services to services of all sizes.
Key Features Overview:
- Automated payroll processing
- Tax policies compliance
- HR services for workforce management
- Employee self-service functions
Pricing:
Custom pricing based on the scope of the company.
Pros:
- Employees can handle their own payroll, benefits, and tax files.
- Offers extensive features to secure sensitive employee information.
- Advanced analytics offer valuable insights into labor force expenses, turnover, and performance.
Cons:
- Compared to other payroll solutions, Paycom can be expensive, particularly for little or midsize companies.
- New users might require significant training to completely use the platform.
- Some users report that workflow customization and reporting alternatives have restraints.
- While customer care is offered, some users experience sluggish action times or difficulty dealing with complex issues.
- Compared to competitors, Paycom has less integrations with other business software application, needing more reliance on its internal environment.
How to Choose the Right Payroll Service for Your Business
With a lot of outsourced payroll services readily available, how do you pick? As an initial step, it's vital to take your service's size and needs into consideration. Small companies might choose a simpler, cost-efficient option, while larger organizations need more extensive services.
Ensure the supplier incorporates efficiently with your existing HR services, accounting tools and internal workflows to minimize disruptions. A service that takes months to embrace can significantly impact your company - try to find companies that offer fast and easy onboarding.
At Playroll, we comprehend the obstacles at hand. Above all, we are dedicated to offering tailored client service, for businesses of all sizes. Our platform combines automated, easy-to-implement global payroll management software application with hands-on assistance. All in the name of making worldwide payroll and growth genuinely easy.